What is personal information?
“Personal information” is information or an opinion relating to an individual that can be utilised to identify that person. For the purposes of this policy, personal information includes your information, and the information of others that you share with us.
Your personal information
We may collect and hold personal information about you during the course of conducting our business, such as:
• Your name;
• Contact information, including telephone number, email address, or any address;
• Job position or title;
• Membership of associations, industry groups, boards or networking groups;
• Your interests regarding our business and products; and
• If required from time to time, financial information.
The type of personal information we collect and hold about you will vary depending on the nature and purpose of our relationship.
If the personal information you provide to us is inaccurate, or if you choose not to provide us with certain personal information, we may not be able to contact you, give you access to information you have requested or otherwise provide you with the outcome you require from us.
How we collect personal information
personally identifiable information that you voluntarily provide. You may choose to provide us with personally identifiable information if, for example, you contact us with an enquiry, register on the website, subscribe to our articles or newsletters, fill out a survey or other form with your personal information included or request us to provide you with information or services. If you are a client, you will be required to provide us with your personal information to allow us to comply with our obligations to you.
Some examples of how we collect personal information includes:
• Directly from the source to whom the personal information relates;
• From referral partners, whom you have provided consent to pass the personal information on to us;
• From organisations about their employees and contractors;
• From organisations about their customers and suppliers;
• Marketing purposes, from events, seminars, business associates, potential new clients and other third party sources; and
• Contact forms and subscription forms completed by visitors to our website.
We may collect certain information from visitors who access our website, including dates and time of access, IP addresses, browser type, operating system and domain names.
You can opt out of the collection of this personal information.
This personal information can also assist us in preventing or detecting fraud or abuses of the website, which is a legitimate purpose. By visiting our website, you are accepting and consenting to the collection of this information. The information we collect in this way will not personally identify you.
Use and disclosure of personal information
We use personal information collected for a number of reasons. Broadly, the reason we collect personal information, and the sole reason for its use, is for the delivery of personal fitness and training services. At all times, we only collect data that we have a legal ground for processing.
In agreeing to provide us with personal information, you consent for us to collect, use, disclose and store your personal information for the following purposes, which are related to the purpose for which you provided the information:
• to conduct our business;
• to provide information or market our services that may be of interest to you;
• to communicate with you and manage our relationship with you;
• to facilitate our internal business operations, such as for internal marketing analysis;
• to comply with our legal obligations; and
• to help us manage and enhance our services.
We will disclose your personal information for the purposes for which it was collected and related purposes. You consent that we may also disclose your personal information (subject to our professional obligations) to:
• our employees and related entities;
• Government organisations or in compliance with funding arrangements;
• any third parties who assist us in providing services or who perform functions on our behalf (such as mailing houses, specialist consultants, lawyers and barristers, logistics businesses);
• protection of the intellectual property rights of you, customers, third parties, or us;
• to our external service providers, who assist us in operating our business (subject to the compliance with Australian Privacy Laws);
• courts, tribunals and regulatory authorities; and
• anyone else who you authorise us to disclose it to.
We do not rent, share or trade personal information.
The personal information that we collect from you is limited to that which we require to obtain and store to provide our services to you. Notwithstanding this, you have a right to object to us processing this personal information. We will not continue to process any personal information unless we can demonstrate a legitimate ground that overrides your interest and rights or due to a legal claim.
Use and disclosure of personal information
We will not transfer any personal information to recipients that are not located in Australia, unless:
• We have the consent from the individual to whom the personal information relates; and
• It complies with Australian Privacy Laws.
We may hold your personal information in different ways, including in hard copy or electronic form. We have measures in place to ensure that any personal information we hold is secure and protected from misuse, loss, fraudulent activity and unauthorised disclosure.
All information is held in a secure, electronic or physical manner. Information storage methods include access-controlled premises or via electronic databases and customer relationship management databases that require logins and passwords.
In the instances where a secure connection is utilised, so too is Secure Socket Layer (SSL) technology. SSL is industry standard and ensures data transmission integrity, preventing any unauthorised access by an unauthorised party.
We take all reasonable steps to protect all personal information that we hold from misuse or unauthorised access.
Access, Portability and accuracy of information
We endeavour to ensure that the personal information it holds about you is accurate and up-to-date.
You have a right to view and have a copy of, personal information about you that we hold at any time, unless we are permitted under the Privacy Amendment (Enhancing Privacy Protection) Act 2012 to refuse access. If you are able to establish that personal information we are holding about you is not accurate, complete and up-to-date, please let us know and we will take reasonable steps to correct it so that it is accurate, complete and up-to-date.
You also have a right to the portability of the information that we retain. This means that you can request from us a copy of your information in a structured, commonly used and machine-readable format, transferred to you or another party.
If you wish to exercise your right of access and correction, please contact us using the details provided below. We may charge you a reasonable fee for processing your request to access your information. Identification will also be required to access personal information.
At any time, you may opt out of receiving any communications from us. Please contact us using the methods provided with the policy.
It is up to you whether you submit any other personal information regarding your identity when you use our website or other services. By providing your personal information you are deemed to have consented to the collection, use, disclosure and storage of that information as outlined in this privacy notice.
If you wish to make a complaint about the way we have managed your Personal Information you may make that complaint verbally or in writing by setting out the details of your complaint to any of the following:
Cayman Creations Pty Ltd t/as Travel HIIT
Att: The Privacy Officer
PO Box 13, Paddington QLD Australia 4064
Alternatively, complaints may also be referred to a number of services as set out below:
Australian Information Commissioner
The Australian Information Commissioner receives complaints under the Act. Complaints can be made:
By phone: on 1300 363 992
By fax: on +61 2 9284 9666
Address your letter to the Australian Information Commissioner at the:
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
Office of the Australian Information Commissioner
GPO Box 2999
Canberra ACT 2601 NSW 2001
How we will deal with your complaint
The complaint will be investigated by us in accordance with our internal procedures and processes within 14 days of receipt of the same.
The complainant may be invited to participate in a conference by the staff member conducting the investigation. At the discretion of the Privacy Officer other interested parties may also be invited to participate in the conference to discuss the nature of the complaint and attempt to resolve it. This may include the presence or participation of a support person or advocate for the complainant.
The complainant will be provided with a response to their complaint within a reasonable timeframe after completion of any investigation. This response will be in writing and will include the outcome of the investigation, and any proposed action.
How to contact us
If you wish to contact us about your personal information, to obtain further information about privacy or to lodge a complaint, you should contact our Privacy Officer at the following email address: email@example.com